Do you mind if I answer that a little later in the presentation? I have a few slides later that address that. These are the bane of many sales meetings but there always seems to be one — even when well intentioned. It happens to all of us at VCs — usually in a mild, benign form. Sometimes I find myself really interested in the technical details of a companies product and after a few questions on the topic I look around and find my partners disinterested in this line of questions.
Whatever the reasons you need to be conscious of this. Do this be repeating it and writing it down. Let me write that down. I think the context may be easier. Is that OK with you? You can allow a detail merchant to drive you down 1 or 2 rat holes because you need to meet their needs. Naysayers are difficult to handle because they set a negative tone for the room.
I talked about a situation where this happened to me when I was raising money in Silicon Valley for my second startup. Judgment from you on the day as to which scenario it is will be very important. If they persist the room will be aware of it and will start to discount the person as long as you handle it professionally. Why not follow up after the meeting and ask whether you can come see him directly to show him some data you have.
Any excuse to build a relationship with the naysayer and turn a negative into a neutral. In a positive way, of course. The best tool for engagement is the question. Get them involved! Find a way to ask them a pertinent question and ask for their point-of-view. I know that mobile is slightly different but how do you see this space playing out? Work the room, folks. Whether in sales or in raising VC these are often group decisions.
In business meetings, not so much. These points will all help put an end to procrastination. Test volume levels right away and mute when not speaking. Airtame has just released Single Window Sharing, a feature that allows you to share only one window of your choosing while all other windows stay hidden.
If you stray off topic from time to time — it happens in most business meetings — try to lead the conversation back to the main purpose. If the topic of conversation drifts for too long, everyone should be responsible for raising a hand, flagging it down, and bringing the topic back to the center. Using humor is tricky and not always well-received. There are several relevant points to make adherent to the audience. First of all, use a tone that is appropriate. Think about age, demographics, background, etc. Secondly, choose a topic that is relevant. In other settings however, you also have to consider cultural boundaries.
How to Give an Effective Presentation
Gifts are common courtesy, and sometimes drinking is even part of the meeting as well. Follow the timeline you set up for the meeting and end the meeting on time. It is at the very least unprofessional, demotivating, and can have a knock-on effect on any meeting that follows. Instead, show some humility and publicly acknowledge that you tried to cram too much into the one meeting, and that a follow-up will be scheduled. Staying calm and presentable — i. If anything, speak so slowly it feels unnatural to you. We promise you, it sounds just fine. Even the most ineffective of meeting presenters deserves the respect of active engagement from their audience.
More and more companies are choosing to board the remote train, encouraging a global focus in the workplace, and people working from all over the world. They are as much part of the team as you are, and keeping them in the loop will help you all stay focused. Perhaps even allocate more time to these people than those in the primary setting to make sure they feel welcome and heard. During lengthy business meetings of more than an hour, schedule time for breaks and let people know about them as part of the agenda.
This will help them stay focused. It also demonstrates a degree of empathy, highlighting that you know a toilet break, coffee run or quick clearing of the air is important to keep the energy up.
Different kinds of rooms heavy on technology and dynamic presentations are taking over, fostering collaboration and freedom to share ideas. The freedom to room helps you establish more presence and engage better with your colleagues. But give everyone the opportunity to leave on time before making assumptions. Stop thinking of them as events that have a definite beginning and end. If you called the business meeting, make sure to thank everyone for attending. Share notes and reminders after the business meeting. If no notes were taken, thank everyone for attending by sending a quick email where you let them know you appreciated their time.
Action items should be sent around after the business meeting as a reminder of its focal points. Set deadlines as well as soon as possible.
2. Follow the 10-20-30 rule
If you promised to deliver on something promptly after the meeting, follow up immediately afterward. All of us have likely tried a form of the feedback sandwich — with more or less luck. But besides criticism disguised as a compliment, there are other, arguably better ways to deliver constructive criticism.
In fact, studies show that employees crave feedback. Learn to comment constructively on the meeting itself, and the presenter. This feedback can, of course, be submitted in person, but there are also some great feedback apps like Duuoo that allow for anonymous communication. Following up on the first item in this post, consider if you need the meetings at all.
Can something be changed to make your meetings more successful? Try to change things up every once in a while and see if you can make them even better.
- Join from a room and present from a laptop?
- Set up and run Slido at company meetings and training sessions.
- Converged Network Architectures: Delivering Voice over IP, ATM, and Frame Relay.
Having Airtame in meeting rooms gives everyone the ability to present and easily connect. It allows for more freedom and a dynamic setting where opinions and ideas flow more freely. Our mission is to go from passive business meetings with short attention spans to meeting settings where everyone can present easily and without disrupting the whole session.
While something like proper business meeting etiquette is indispensable to a successful meeting setting, we also believe Airtame can help alleviate some of the strain often experienced in those situations. Enterprise Education.
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